DSC 100 Committee Descriptions
Attendee Registration: Thursday through Sunday of convention help man the Attendee Registration counter (Day Pass Ticket sales).
Auction Item Transport: This committee has the responsibility of collecting all auction items for the evening banquets and silent auction and transporting them to and from the banquet halls and the convention center. With this committee, you will attend the evening banquets, meet great exhibitors and interact with the winning bidders of the items.
Bag Stuffing: Come help stuff corporate sponsor inserts into the attendee/exhibitor bags during one full day at the DSC office (usually the week after Christmas). Or spend an hour or two assisting with attendee bag stuffing during convention.
Concierge: Volunteers will set up and staff a Concierge Booth to assist convention attendees. We provide info on nearby restaurants, area attractions, service providers, physicians, etc. We maintain shifts of 3 to 4 committee members who will staff the booth and be available as “Emergency Staffing”. This is a fun and exciting opportunity for energetic folks who are familiar with our convention and/or know our city and its attractions well.
DSC Store: Volunteers sell DSC logo items to attendees, exhibitors & members. No cash register experience is necessary – we just need good will ambassadors!
Exhibitor Breakfast Greeter: This committee takes breakfast tickets each morning for the exhibitor breakfast hosted at the Omni Hotel. A typical shift goes from 7 am – 9 am from Thursday through Sunday.
Exhibitor Registration: Register exhibitors and provide information packets. Registration opens Tuesday the week of convention, and is open daily at 8 am until 6 pm. You get to know the exhibitors well and can make good, lasting friendships. Volunteers will need to devote a half or full day per shift.
Exhibitor Welcome: Volunteers will be given a group of 8-12 exhibitors who are located next to each other on the floor. You will go to them at your convenience, preferable early Thursday, to introduce yourself as a volunteer, thank them for coming and ask how we can make the show better for them. It shouldn’t take more than 30 minutes. It’s an important aspect of our culture of hospitality, and very fulfilling.
Hospitality – Coffee Carts: Pushing coffee carts around for exhibitors and volunteers begins about 1 hour before convention opens each day.
Ladies Luncheon: Volunteers plan and organize all aspects of the annual Ladies Luncheon. Through sub-committees, the live and silent auctions are organized, and several raffles, door prizes, favors, table decorations, invitations, donations and sponsorships are administered as well. Great cuisine and wine, short concise meetings and warm camaraderie rule the day. If you can relate, then certainly the Ladies Luncheon committee is for you!
Life Member Breakfast: Volunteers assist with set up early Saturday morning by putting out favors, programs, centerpieces and auction items. Committee members should be DSC Life Members.
Membership Booth: Volunteers help recruit and sign up new members. This is a fun way to share your enthusiasm about DSC and to bring new members into the club.
Move In / Move-Out (MIMO):
The Move-In process goes from 8 am to 6 pm on the Tuesday prior to opening day and will be complete by 6 pm on Wednesday. Move-Out begins promptly at 3 pm on Sunday, after show closes, and is typically finished by 9 pm Sunday evening. As a MIMO volunteer, you will help our Exhibitors unload their trucks and trailers, and help them move their exhibit materials to their booth location. We do not assist in building booths. There is very little heavy lifting – this is a job that anyone can do. On Sunday, we help the Exhibitors pack up. We have a great group of volunteers and have lots of fun. MIMO is the largest Convention committee and we need all the help we can get.
Security: Volunteers are goodwill ambassadors. We interface with exhibitors and monitor all convention hall entrances during move in & move out to verify credentials. Some committee members will patrol parking lots during convention hours. This committee works closely with Dallas police officers. Shifts may range from three to six hours.
Silent Auction: Volunteers set up tables in the Silent Auction area and display the items prior to opening day. We meet, greet and register anyone wishing to bid, answer questions and direct bidders to the booths of item donors. After the auction closes, money is collected from the winners and their merchandise delivered to them whenever possible. We also clean up and straighten the area at the end of each day. Shifts are generally two hours, once per day.
Traffic: Our volunteers are the patrolmen of the flow of vehicles into and out of the parking area and loading docks during move in and move out. We make sure the trucks, trailers, and cars filled with the exhibitors’ show items can be lined up and unloaded in an orderly fashion at the proper dock door nearest their booth. Once the exhibitor has reached the dock and is prepared to unload, the Move In/Move Out (MIMO) crews take over.
Our move in time slots are all day Tuesday and Wednesday. We prefer volunteers to work half day at a time or approximately 6 hour shifts during move in. Our greatest challenge is after the convention is over and we must coordinate the moving out in four hours (which took a day and a half to move in.) We really need help at this time slot, at least from 3 pm to around 9 pm on Sunday following the convention closing.
We are also charged with trying to keep the parking lot clear during the convention. This means moving any vehicle that is obstructing the flow of traffic or blocking spaces.
Thanks to all who have volunteered in the past, who are volunteering now and will volunteer in the future. Our success is greatly enhanced by your participation. Once you have completed the volunteer registration form, call the DSC office and have your name placed on a volunteer list. 972-980-9800